Challenge

The process of choosing an ideal site can be overwhelming in its complexity. In some situations, it may even take years to complete. IPG saves you time, resources, and eases the stress involved, guiding you with confidence and an uncompromising attention to detail that our clients have come to depend on.

IPG Process

The table below illustrates IPG’s Site Selection Process. Our advisors are available to assist you as your broker representative, development partner, or simply as your site selection consultant.

Stage of Process
Your role
IPG Tenant Representative
IPG Project Manager
Your Landlord’s Role

Needs Assesment

Work with your broker and project manager to ascertain how much space is needed.

Establishing priorities, such as amenities, location, etc.

Discovery and needs assessment to determine space requirements and priorities.

Develop site selection timeline.

Review your current lease to identify potential options at your existing space.

Works with you and your rep/broker to determine a preliminary timeline and budget.

Consult an architect to evaluate physical space needs.

N/A

Market Survey

Review your options and choose the locations you want to see.

Identify available on and off-market options that meet the criteria and prepare to present them to you.

Decide what spaces would be best suited for a build-out.

Provide information on specific properties.

Follow up with tenant rep to learn more about tenant needs to narrow search.

Share marketing materials, plans, videos of available spaces with tenant.

Tours

View previously selected properties, develop a shortlist of top contenders.

Make appointments for property tours.

Experiment with layouts to determine what design might work for you.

Gain a better understanding of the upgrades and renovations needed.

Connect with you at the location, tour and discover the property’s features and amenities.

Proposals

Consider your options and offers, and craft counter-offers.

Request proposals for shortlisted properties. Prepare a report to share.

Break ground on preliminary construction, obtain quotes on shortlisted properties.

Present an initial proposal and go over the deal terms with your tenant rep.

Financial Analysis & Negotiation

Work with your broker to craft an lease that’s good for you.

Negotiate the best lease terms for you with your landlord.

Go over different deal structures to determine an ideal approach.

Advise on financial analysis and discuss construction costs and timelines to determine the best start date.

Work with rep to wrap up terms that all stakeholders can agree on.

Final Lease Proposal

Make a decision as to which property you will move forward with.

Submit the negotiated offer to the landlord the tenant has chosen.

N/A

Based on what the landlord is willing to accept, submit a final proposal to the broker.

Lease Document Review

Liaise with lawyers and tenant rep to finalize lease.

Work with legal team and the landlord to finalize lease.

Review work letter and offer comments on language in the lease.

Liaise with landlord’s lawyer to finalize lease documents.

Lease Execution

Commit to a space.

Start planning for your build-out.

Accept the agreed-upon lease terms and support you through the lease signing process.

Architectural design process begins. Apply for permits and solicit bids.

Accept lease terms and coordinate the execution of the document with your new landlord.

Build Out

Make final design decisions and liaise with project manager re progress.

Hand-off to project manager or the building’s property manager.

Oversee construction, communication, and schedules with contractors, subcontractors, and other vendors.

Update schedule and budget (ongoing),

Communicate ongoing progress, assure quality control through each stage.

Building architect, property manager, and construction manager come together with the tenant and his/her broker.

Move-In

Move in to your new location!

Liaise with project manager to ensure a stress-free move-in.

Oversee project completion and obtain Certificate of Occupancy.

Enlist movers, IT installation, etc.

Put together a punch list with you and the architect. Obtain closeout documents required in the lease.

Grants access to space.

Occupancy

Enjoy your new space!

Time to grow your business!

Advise you on the market (ongoing).

Consult on your changing real estate needs, including expansion and lease renewal.

Be available as a resource in case any additional repairs or modifications are required.

Contact tenant rep up to 12 months before lease expiration to talk about renewal, expansion, or adjustment of terms.

Your Role

Work with your broker and project manager to ascertain how much space is needed.

Establishing priorities, such as amenities, location, etc.

IPG Tenant Representative Role

Discovery and needs assessment to determine space requirements and priorities.

Develop site selection timeline.

Review your current lease to identify potential options at your existing space.

IPG Project Manager's Role

Works with you and your rep/broker to determine a preliminary timeline and budget.

Consult an architect to evaluate physical space needs.

Your Landlord’s Role

N/A

Your Role

Review your options and choose the locations you want to see.

IPG Tenant Representative Role

Identify available on and off-market options that meet the criteria and prepare to present them to you

IPG Project Manager's Role

Decide what spaces would be best suited for a build-out.

Your Landlord’s Role

Provide information on specific properties.

Follow up with tenant rep to learn more about tenant needs to narrow search.

Share marketing materials, plans, videos of available spaces with tenant.

Your Role

View previously selected properties, develop a shortlist of top contenders.

IPG Tenant Representative Role

Make appointments for property tours.

IPG Project Manager's Role

Experiment with layouts to determine what design might work for you.

Gain a better understanding of the upgrades and renovations needed.

Your Landlord’s Role

Connect with you at the location, tour and discover the property’s features and amenities.

Your Role

Work with your broker to craft an lease that’s good for you.

IPG Tenant Representative Role

Negotiate the best lease terms for you with your landlord.

Go over different deal structures to determine an ideal approach.

IPG Project Manager's Role

Advise on financial analysis and discuss construction costs and timelines to determine the best start date.

Your Landlord’s Role

Work with rep to wrap up terms that all stakeholders can agree on.

Your Role

Consider your options and offers, and craft counter-offers.

IPG Tenant Representative Role

Request proposals for shortlisted properties. Prepare a report to share.

IPG Project Manager's Role

Break ground on preliminary construction, obtain quotes on shortlisted properties.

Your Landlord’s Role

Present an initial proposal and go over the deal terms with your tenant rep.

Your Role

Make a decision as to which property you will move forward with.

IPG Tenant Representative Role

Submit the negotiated offer to the landlord the tenant has chosen.

IPG Project Manager's Role
Your Landlord’s Role

Based on what the landlord is willing to accept, submit a final proposal to the broker.

Your Role

Liaise with lawyers and tenant rep to finalize lease.

IPG Tenant Representative Role

Work with legal team and the landlord to finalize lease.

IPG Project Manager's Role

Review work letter and offer comments on language in the lease.

Your Landlord’s Role

Liaise with landlord’s lawyer to finalize lease documents.

Your Role

Commit to a space.

Start planning for your build-out.

IPG Tenant Representative Role

Accept the agreed-upon lease terms and support you through the lease signing process.

IPG Project Manager's Role

Architectural design process begins. Apply for permits and solicit bids.

Your Landlord’s Role

Accept lease terms and coordinate the execution of the document with your new landlord.

Your Role

Make final design decisions and liaise with project manager re progress.

IPG Tenant Representative Role

Hand-off to project manager or the building’s property manager.

IPG Project Manager's Role

Oversee construction, communication, and schedules with contractors, subcontractors, and other vendors.

Update schedule and budget (ongoing),

Communicate ongoing progress, assure quality control through each stage.

Your Landlord’s Role

Building architect, property manager, and construction manager come together with the tenant and his/her broker.

Your Role

Move in to your new location!

IPG Tenant Representative Role

Liaise with project manager to ensure a stress-free move-in.

IPG Project Manager's Role

Oversee project completion and obtain Certificate of Occupancy.

Enlist movers, IT installation, etc.

Put together a punch list with you and the architect. Obtain closeout documents required in the lease.

Your Landlord’s Role
Your Role

Enjoy your new space!

Time to grow your business!

IPG Tenant Representative Role

Advise you on the market (ongoing).

Consult on your changing real estate needs, including expansion and lease renewal.

IPG Project Manager's Role

Be available as a resource in case any additional repairs or modifications are required.

Your Landlord’s Role

Contact tenant rep up to 12 months before lease expiration to talk about renewal, expansion, or adjustment of terms